Workyard

What it is

Category DescPoint tool (workforce management software focused on GPS time tracking, scheduling, and job costing) ↗

Target UserSmall to mid-sized residential and commercial contractors, trade contractors (such as plumbing, electrical, HVAC, and landscaping), and field service firms managing mobile crews. ↗

OwnershipIndependent (venture capital-backed) ↗

Founded Year2015 ↗

Pricing & cost

Pricing ModelPer-user, per-month subscription model combined with a flat $50/month company base fee. Workyard operates a tiered pricing structure (Starter, Pro, and Enterprise) with options for annual or monthly billing and a 14-day free trial. ↗

Typical CostStarter plan: $6/user/month (billed annually) or $8/user/month (billed monthly), plus a $50/month company base fee. Pro plan: $13/user/month (billed annually) or $16/user/month (billed monthly), plus a $50/month company base fee. Enterprise / Autopilot plan: Custom quote-based pricing. ↗

Api Or Integration FeesStandard payroll and accounting integrations (QuickBooks Online/Desktop, Gusto, ADP, Paychex, Sage) are included in the Starter and Pro plan tiers. Developer API access and custom ERP integrations are available in higher tiers; Workyard states there are no usage-based API fees, as API access is bundled directly into the tier price. ↗

API & data access

Has ApiYes ↗

Api TypeREST ↗

Api Access GatingAPI access is authenticated via API tokens generated by account administrators in the Workyard web application dashboard under Integrations -> API Token. API access is bundled into subscription plans without separate usage-based charges. ↗

Api LimitationsEnforces a rate limit of 60 requests per minute, returning HTTP 429 with a Retry-After header of 1 second. Concurrency is restricted: requests and pagination must be executed sequentially rather than in parallel (no multi-threading, asyncio, or worker pools). Provides 60+ endpoints covering objects such as Employees (W2 and 1099), Customers, Projects, Cost Codes, Geofences, Tasks, File Attachments, Tags, and Time Cards. ↗

Data Export OptionsManual exports are available in the web app under Timecards -> Export (accessible to Administrators and Managers), allowing custom date ranges and employee filtering. Data can be exported as Excel, CSV, IIF (QuickBooks Desktop), and signed PDF documentation for legal audit trails. Native direct exports and automated integrations are available for major payroll, accounting, and ERP systems (including QuickBooks Online/Desktop, ADP, Gusto, Rippling, ComputerEase, Foundation, NetSuite, Sage 300 CRE, Spectrum, Procore, and Zoho CRM), as well as configurable custom file exports. ↗

Native AI features

Ai Features SummaryAs of 2025–2026, Workyard offers minimal native AI features. Its primary native AI capability is an AI-powered form generator within 'Smart Forms' (shipped in 2024), which generates mobile-ready field forms from uploaded paper/PDF documents or text descriptions, alongside basic automated time card note handling. It otherwise relies on standard software rules for workforce management and GPS tracking. ↗

Ai DispatchWorkyard has no native AI-powered dispatching or AI scheduling features. It utilizes traditional drag-and-drop scheduling calendars and real-time GPS location tracking on maps rather than AI-driven job-matching algorithms or automated route optimization. ↗

Ai FinanceWorkyard offers no native AI invoicing, AI AP/AR automation, or AI estimating capabilities. It tracks field labor hours and job costs using GPS data and exports those metrics into third-party accounting and payroll systems like QuickBooks Desktop/Online and NetSuite. ↗

Ai Assistant Or McpWorkyard offers no native conversational AI assistant, AI copilot, or Model Context Protocol (MCP) server. While Workyard's REST API documentation provides guidelines for third-party AI tools making sequential API requests, no native MCP server or native copilot exists. ↗

Integrations & ecosystem

Accounting IntegrationsWorkyard offers direct out-of-the-box native integrations with major construction accounting, payroll, and ERP systems, including QuickBooks Online, QuickBooks Desktop, Sage 100 Contractor, Sage 300 CRE, Sage 50, Sage Intacct, Foundation Software, Deltek ComputerEase, Viewpoint Spectrum, Oracle NetSuite, ADP RUN, ADP Workforce Now, Gusto, Paychex Flex, Paycor, Paylocity, and Rippling. For field and project management platforms, Workyard provides native integrations with Procore and Zoho CRM. The accounting↔field integrations are native (built and maintained directly by Workyard), with additional options to export via custom CSV files or connect via Workyard's developer API. ↗

MarketplaceWorkyard maintains an internal App Directory / Integrations listing page on its official website showcasing its native software integrations and REST API, but it does not host a public third-party app marketplace or partner directory for external developers. ↗

Unified Api SupportNeither Agave nor Merge.dev natively lists Workyard in their unified API integration platforms. Workyard instead provides its own direct developer REST API (api.workyard.com) for custom connections. ↗

Accounting fit & implementation

Certified PayrollWorkyard does not natively generate certified payroll forms (such as federal Form WH-347). Instead, it supports certified payroll via integration and export by capturing GPS-verified hours, prevailing wage rates, and cost codes, and flowing this compliance data into third-party payroll systems and partners (e.g., Sage 100/300 CRE, QuickBooks, ADP, Foundation). ↗

Accounting MethodWorkyard is a field workforce management and time-tracking tool rather than a standalone general ledger accounting system. It does not natively enforce accounting methods (cash vs. accrual), but exports labor cost and time data into connected accounting software (e.g., QuickBooks, Sage) where accounting methods are managed. ↗

Wip Poc SupportWorkyard does not natively generate Work-in-Progress (WIP) or Percentage-of-Completion (POC) financial reports. It captures real-time field labor costs and job codes, feeding this data to integrated construction accounting and ERP systems (e.g., Sage Intacct) that manage WIP and POC calculations. ↗

Implementation TimeOnboarding and time-to-value typically take days to a few weeks. Basic software configuration can be completed in minutes to days, with full crew adoption across field teams generally taking a few weeks. ↗

Requires ImplementerNo, Workyard does not usually require a paid implementer or Value-Added Reseller (VAR). The platform is designed for self-serve deployment with included customer support and training. ↗

Adoption & market position

Market PositionWorkyard is a modern, specialized SaaS workforce management and time-tracking platform designed specifically for small-to-midsize trade and construction contractors (including general contracting, plumbing, electrical, HVAC, and roofing). Its core value proposition focuses on lightweight labor visibility—offering GPS-verified mobile time tracking, geofencing, employee scheduling, real-time job costing, and automated payroll exports to accounting systems like QuickBooks, ADP, Gusto, and Foundation Software—positioning it as a focused alternative to heavier FSM or ERP suites. ↗

Customer ScaleWorkyard reports adoption by over 10,000 contractors and trade businesses, with more than 50,000 field workers and tradespeople utilizing its mobile application. ↗

MomentumWorkyard is a growing, modern mobile-first SaaS platform rather than a legacy system. Founded in 2015, the company has raised approximately $18.8M in total venture capital funding, including a $6.9M funding round in January 2024. Industry reviews highlight high customer satisfaction ratings for its geofencing accuracy, ease of mobile onboarding, offline tracking capabilities, and workforce accountability tools. ↗