Buildertrend

What it is

Category DescConstruction project management software (cloud-based platform integrating project scheduling, financial management, estimating, client communication, and lead tracking) ↗

Target UserResidential contractors including custom home builders, remodelers, spec home builders, and specialty trade contractors; primarily small-to-midsize established contracting businesses ↗

OwnershipPrivate equity-backed (backed by Bain Capital Tech Opportunities, HGGC, and Serent Capital) ↗

Founded Year2006 ↗

Pricing & cost

Pricing ModelBuildertrend uses a custom, volume-based quote pricing model tailored to a company's annual construction revenue, builder type, and operational needs rather than publishing fixed public tiers. The subscription fee covers flat-rate company access including unlimited users and unlimited projects. ↗

Typical CostPricing is quote-only and not publicly listed on Buildertrend's website. Third-party disclosures and historical user data indicate base subscription rates typically range from $299 to $1,099+ per month ($3,588 to $13,000+ annually), with first-year total costs reaching $15,000 to $30,000+ for mid-market firms when factoring in payment processing and add-on services. ↗

Api Or Integration FeesStandard accounting integrations (e.g., QuickBooks, Xero) and open API access are available. For client payment processing through the platform, credit card transactions carry fees of 2.99% + $0.30 per transaction plus a $1.49 platform fee (or 0.50% for ACH payments). ↗

Implementation CostBuildertrend Boost onboarding is included at no additional cost with annual contracts, or costs approximately $100 per month for month-to-month subscribers. Dedicated setup and guided implementation fees typically range from $400 to $1,500+. ↗

API & data access

Has ApiNo ↗

Data Export OptionsBuildertrend provides official data export capabilities to Microsoft Excel (.xlsx) and CSV formats across various feature modules and reports, including Lead Opportunities, Takeoff estimates, and financial reporting dashboards (such as Work-in-Progress, Invoicing, Profitability, and Budgeted vs. Projected reports). ↗

Native AI features

Ai Features SummaryAs of 2025–2026, Buildertrend's native AI capabilities focus primarily on administrative communication, financial document extraction, and customer support rather than full AI estimating or dispatching. Shipped/GA native features include: 1) AI Client Updates (beta tested early 2025, fully launched June 2025), which parses daily logs, schedules, change orders, and invoices to auto-generate weekly project summaries for clients; 2) AI Bill Capture (embedded in Bill Pay), which uses optical character recognition and AI to extract vendor details, line items, and cost codes; 3) AI Search, allowing users to query project data in natural language; and 4) Bailey (launched February 2026), an AI support chatbot. Buildertrend does not offer native AI estimating (its Takeoff tool relies on digital measurements via Square Takeoff integration) or AI-powered dispatching. ↗

Ai DispatchBuildertrend does not offer native AI-powered dispatching or automated AI trade/subcontractor scheduling optimization. Scheduling relies on standard Gantt charts, manual shift reason tracking, and calendar dependencies. ↗

Ai FinanceBuildertrend offers native AP automation through 'AI Bill Capture' inside its Bill Pay module. The feature extracts vendor details, line items, and cost codes from incoming vendor invoices/bills, mapping them into job costing budgets and syncing with external accounting software like QuickBooks and Xero. Traditional AR invoicing and progress billing are otherwise rule-based workflows. ↗

Ai Assistant Or McpBuildertrend launched 'Bailey' in February 2026, an AI customer support chatbot built on Salesforce to help contractors resolve product questions and troubleshooting steps. The platform also offers 'AI Search' for natural language querying. However, Buildertrend does not offer a native project management AI copilot, nor does it ship an official native Model Context Protocol (MCP) server (MCP connectivity is only provided via third-party adapters such as Supergood). ↗

Integrations & ecosystem

Accounting IntegrationsBuildertrend connects natively via direct two-way sync to accounting software including QuickBooks (Online and Desktop), Xero, and Sage Intacct. Because Buildertrend functions as a project management and field system, these native integrations directly link its job costing, budgeting, estimates, bills, purchase orders, and client invoices with back-office accounting without requiring a third-party intermediary. ↗

MarketplaceBuildertrend maintains a public integration directory called 'Buildertrend Marketplace'. It highlights native software integrations and partner applications across categories including accounting (QuickBooks, Xero, Sage Intacct), CRM and lead management (Salesforce, HubSpot, Pipedrive), payroll (Gusto), takeoff/estimating (STACK), and materials purchasing (The Home Depot Pro Xtra). ↗

Unified Api SupportBuildertrend is supported by Agave, a construction-specific unified API platform that normalizes data access across construction project management systems, ERPs, and field tools. Generalist unified APIs like Merge.dev focus on core horizontal software categories (HRIS, general CRM, standard accounting) and do not offer a native construction unified model for Buildertrend. ↗

Accounting fit & implementation

Certified PayrollNot supported natively. Buildertrend does not generate Davis-Bacon or Form WH-347 certified payroll reports, and its primary integrated payroll partner (Gusto) does not natively support certified payroll, requiring contractors to rely on external specialized third-party software (such as LCPtracker or eBacon). ↗

Accounting MethodBuildertrend is a project management and job-costing system rather than a full general ledger; it supports job-level cost tracking, owner invoicing, and purchase orders while pushing financial data to external general ledger software like QuickBooks or Xero, which handle full cash or accrual accounting. ↗

Wip Poc SupportSupported. Buildertrend natively provides Work-in-Progress (WIP) tracking, budget-vs-actual reporting, and percentage-of-completion calculations based on cost-to-cost project estimates. ↗

Implementation TimeTypically 60 to 90 days (2 to 3 months), depending on data migration complexity, company size, and team onboarding scope. ↗

Requires ImplementerNo. Buildertrend provides in-house implementation and onboarding directly through its Customer Success team (via self-guided digital learning or paid in-house programs like Buildertrend Boost and Onsite Consulting) without requiring third-party implementers or VARs. ↗

Adoption & market position

Market PositionBuildertrend is a leading cloud-based construction project management platform in North America, holding a dominant market position in residential construction (homebuilders, remodelers, and custom contractors) where it powers over half of all new home builds in the U.S. In 2021, growth equity investments from Bain Capital Tech Opportunities and HGGC enabled Buildertrend to acquire primary competitor CoConstruct as well as group purchasing organization CBUSA, bringing combined annual recurring revenue (ARR) past $100M. ↗

Customer ScaleThe platform powers 20,000+ active construction businesses (representing 23,000+ combined client accounts across Buildertrend and CoConstruct) and has reached more than 1,000,000 users across 80+ countries since its inception in 2006. ↗

MomentumBuildertrend is considered a modern, core SaaS platform and system of record for contractors rather than a legacy system. Strategic repositioning under Bain Capital shifted focus toward higher-value ideal customer profile (ICP) segments and annual subscription models, boosting gross retention by over 20%. The company continues to add modern features like built-in AI tools and materials management, with Bain Capital projecting a doubling of ARR and 4x EBITDA growth by 2026. ↗