Knowify

What it is

Category DescConstruction project management software (integrating estimating, job costing, scheduling, field time tracking, and invoicing). ↗

Target UserSmall to mid-sized trade contractors and subcontractors (e.g., electrical, plumbing, HVAC, drywall, remodeling) with 2 to 200 employees, executing both residential and commercial jobs. ↗

OwnershipPrivately held / venture capital-backed (independent; investors include MassMutual Ventures, Companyon Ventures, and Dreamit Ventures). ↗

Founded Year2012 ↗

Pricing & cost

Pricing ModelKnowify utilizes a public, tiered subscription model (Core, Advanced, and Enterprise) billed monthly or annually. Plans feature a base monthly fee covering initial user seats, plus a fixed per-user monthly fee ($29/month per extra user) for additional accounts. Enterprise access and optional add-on modules are offered via custom quotes or supplementary monthly fees. ↗

Typical CostCore tier costs $99/month billed annually ($149/month month-to-month) for 1 user seat. Advanced tier costs $329/month billed annually ($399/month month-to-month) covering up to 10 user seats. Additional user seats cost $29/user/month. Enterprise plan pricing is available upon custom quote. Add-on modules include Service Pro (starting at $99/month) and Prevailing Wage (starting at $79/month). ↗

Api Or Integration FeesIntegrations such as QuickBooks Online and CompanyCam are included with basic plans, while integrations for Zapier, QuickBooks Desktop, and Intuit Enterprise Suite are gated behind Advanced or Enterprise tiers. Separate API access fees are not publicly itemized. ↗

Implementation CostImplementation, data migration, and onboarding costs are not publicly posted as fixed rates and are provided on a custom quote basis depending on setup complexity. ↗

API & data access

Has ApiYes ↗

Api TypeREST / HTTP API via API keys (primarily utilized for Zapier integrations) and Model Context Protocol (MCP) server API endpoints for AI integrations (Claude, ChatGPT). No public standalone GraphQL or SOAP API is offered. ↗

Api Access GatingGated behind paid subscription tiers. Generating an API key requires a Growth or Enterprise level subscription plan and an account with Admin privileges. AI Connector endpoints also require Admin user permissions. ↗

Api LimitationsFull public REST developer documentation with OpenAPI/Swagger specs is not publicly published. The AI Connector MCP endpoint is read-only (query/analysis only; cannot create, edit, or delete data). API integration via Zapier is structured around predefined triggers (e.g., new project, invoice, payment, bill, task) and actions (e.g., add product, client, vendor, task). ↗

Data Export OptionsBuilt-in 'Export to XLS' / CSV export buttons are provided across main administrative modules (Manage Clients, Manage Vendors, Manage Catalog, Review Time, Purchase History, Manage Bills, Manage Invoices). Advanced reporting tools (such as Work In Progress / WIP reports) also support CSV exports. ↗

Native AI features

Ai Features SummaryKnowify's native AI strategy centers around its Knowify AI Connector, a Model Context Protocol (MCP) server launched in General Availability (GA) around June 2026. The MCP server allows trade contractors to connect live Knowify workspace data (WIP position, job costing, labor, billing history, and schedules) directly into third-party AI assistants such as Claude and ChatGPT. The initial release is read-only for querying business data via natural language prompts, with write/action capabilities planned for a future update. Beyond this MCP integration, Knowify offers virtually no embedded native AI features within its core application (such as AI estimating or AI customer call handling), relying instead on traditional rules-based workflow automation. ↗

Ai DispatchKnowify does not offer AI-powered dispatching or scheduling. Its scheduling capabilities (including Knowify Service Pro) rely on traditional rules-based and manual drag-and-drop tools, resource calendars, interactive map views, job templates, and automated tech notifications. ↗

Ai FinanceKnowify does not include native embedded AI invoicing or AP/AR automation engines (such as native AI document parsing/OCR). Standard financial automation relies on rules-based progress billing, AIA-style billing (G702/G703), automated payment reminders, and two-way QuickBooks syncing. Financial AI queries (e.g., surfacing underbilled jobs, overdue accounts, or WIP status) are enabled externally via the MCP server integration. ↗

Ai Assistant Or McpKnowify does not host an in-app copilot or chatbot assistant. Instead, it offers an official Model Context Protocol (MCP) server endpoint (https://assistant.knowify.com/api/v2/mcp), launched in GA in mid-2026 (documented June 2026). Admin users can connect Knowify to external AI assistants (such as Claude or ChatGPT via plugin/connector) to perform natural-language queries against real-time project, financial, and operational data. ↗

Integrations & ecosystem

Accounting IntegrationsKnowify provides native, direct integrations with the Intuit/QuickBooks ecosystem, including QuickBooks Online, QuickBooks Desktop, Intuit Enterprise Suite, QuickBooks Payroll, QuickBooks Payments, and QuickBooks Time. It does not natively connect to other accounting systems like Sage Intacct or Foundation (connections to non-QuickBooks accounting tools rely on third-party automation platforms like Zapier). Because Knowify natively incorporates field and project management features (estimating, scheduling, dispatch, daily logs, job costing, and AIA billing) alongside CompanyCam and labor tools like Lumber and eBacon, its accounting-to-field data sync with QuickBooks is native. ↗

MarketplaceKnowify does not have a standalone public app marketplace or partner directory on its website. It displays a static list of direct integrations on its website/help center and is available as an app listing within third-party marketplaces such as the QuickBooks App Store. ↗

Unified Api SupportNeither Merge.dev nor Agave offers a unified-API connector supporting Knowify as an upstream product integration endpoint. However, Knowify uses Agave as an underlying infrastructure provider to power its native QuickBooks Desktop Web Connector integration. ↗

Accounting fit & implementation

Certified PayrollSupported natively for time tracking, prevailing wage rate/fringe configuration, and WH-347 report generation; full payroll execution and filing are supported via integration partners like eBacon and Lumber. ↗

Accounting MethodSupports accrual accounting (as well as cash basis) through project financial workflows and sync with QuickBooks Online and QuickBooks Desktop. ↗

Wip Poc SupportSupported; features native Work in Progress (WIP) reporting and percentage-of-completion (POC) tracking for fixed-price contracts. ↗

Implementation TimeTypically 2 to 4 weeks. ↗

Requires ImplementerNo; onboarding and configuration are handled directly through Knowify's in-house team with included onboarding sessions, though third-party Knowify Certified Advisors/consultants are optionally available. ↗

Adoption & market position

Market PositionKnowify is a cloud-based construction business management and job-costing platform designed specifically for small to mid-sized trade contractors (such as electrical, plumbing, HVAC, painting, and remodeling) and residential general contractors. It provides end-to-end operational tools—including estimating, proposals, project scheduling, AIA progress billing, and time tracking—built around a deep, bidirectional integration with Intuit QuickBooks. ↗

Customer ScaleKnowify serves thousands of trade contractors, primarily targeting small-to-midsize specialty subcontracting businesses with workforce sizes ranging from 2 to 200 employees. ↗

MomentumKnowify is a growing, modern cloud platform rather than a legacy system contractors are leaving. It holds strong user satisfaction ratings (~4.5/5 stars on G2 and Capterra). The company raised $5.45 million in Series A funding in late 2021 led by MassMutual Ventures and Companyon Ventures (total funding reached ~$8.45M–$11M) and hit an estimated $6 million in annual revenue. Recent updates include adding AI features connecting directly to platforms like ChatGPT and Claude for real-time project profitability and WIP insights. ↗